Project Coordinator

Job Title: Project Coordinator 

Location(s): Warsaw

Application Deadline: 13th March 2025

About Springer Nature Group:

Springer Nature opens the doors to discovery for researchers, educators, clinicians and other professionals. Every day, around the globe, our imprints, books, journals, platforms and technology solutions reach millions of people. For over 180 years our brands and imprints have been a trusted source of knowledge to these communities and today, more than ever, we see it as our responsibility to ensure that fundamental knowledge can be found, verified, understood and used by our communities – enabling them to improve outcomes, make progress, and benefit the generations that follow. Visit group.springernature.com and follow @SpringerNature / @SpringerNatureGroup

About Macmillan Education:

Macmillan Education provides world-class content in the most relevant, engaging and flexible formats to support students, teachers and institutions in lifelong learning.

Visit macmillaneducation.com and follow @MacmillanEducation / @MacmillanELT

About the Role 

The Project Coordinator plays a pivotal role in the CPMO, collaborating directly with project teams to ensure timely publication, adherence to budget, and the consistent application of best practices. This position is critical to the success of the publishing process and involves close interaction with stakeholders at all levels, both internal and external. The Project Coordinator works alongside Project Managers, providing support during high-activity periods and managing routine reporting, scheduling, and task tracking to ensure alignment with project goals. 

This is a dynamic role, offering growth and development within a leading global publishing organization.  

This role can be in our Warsaw office on a hybrid working model. 

Role Responsibilities:

• Project-level support to assist cross-functional teams in delivering on time and within budget, picking up tasks on-request as coordinated by Senior Project Coordinator. 

• Manage updates to the master dashboard, ensuring that project spaces are up-to-date and aligned with the master dashboard in advance of key meetings.  

• Data management and reporting.

• Assist in preparing status reports and presentations for stakeholders, ensuring clear and concise communication of project progress. 

• Budget administration: actioning change requests, budget upload to SAP and problem-solving with the team to improve accuracy of CCBT mapping.
   

• Owners of reprint corrections, applying customer corrections and wider change initiatives where appropriate. 

• Compliance checks: Submit requests for rights and permissions checks for reuse of content in new series.  

• Liaise with Customer Services to track and resolve customer queries. 

• As required, ad hoc content development work (correction checks, image tagging, for example, cross-component checking) as required to help teams meet their delivery targets. 

Experience, Skills & Qualifications: 

Essential:

•  Knowledge of English at least at B2+ level.

• Good working knowledge of Microsoft Excel.

• Strong skills in project coordination and supporting large project teams on big-scale projects, providing reporting to maintain project progress. 

• Problem-solving: A self-starter with the enthusiasm to assist all stakeholders in finding the information, contacts or processes they need to take problems forward. 

• Data management.

• Stakeholder communication.

Desirable:

• Teaching / educational background.

• Cross-functional collaboration enhancing overall operational efficiency. 

• Familiarity with the publishing industry, including key processes and best practices. 

• Technical proficiency: Competence with digital tools and systems related to project management and publishing. 

• Attention to detail.

At Springer Nature, we value the diversity of our teams and work to build an inclusive culture, where people are treated fairly and can bring their differences to work and thrive. We empower our colleagues and value their diverse perspectives as we strive to attract, nurture and develop the very best talent.
Springer Nature was awarded Diversity Team of the Year at the 2022 British Diversity Awards. Find out more about our DEI work here https://group.springernature.com/gp/group/taking-responsibility/diversity-equity-inclusion

If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation.

For more information about career opportunities in Springer Nature please visit https://careers.springernature.com/

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